Microsoft Word Tips

Convert to PDF

In business and academic circles, a "finished" document is normally converted to PDF to preserve formatting and to deliver a non-editable version of a document.

Mac OS X

Word 2010

Word 2007

Headers and Footers

Word 2011

  1. From the ribbon (tabs along the top), select Document Elements
  2. Press the Header button, and select Basic (All Pages) from the drop-down list
  3. Click on the Header and Footer tab on the ribbon
  4. To omit the header on the first page (useful for cover pages), enable the checkbox Different First Page under the Options section; the header divider below your cursor should now read First Page Header
  5. Typically, the first page header is left empty
  6. Click the Next Section button; the header indicator should now read simply Header
  7. Enter the title of your paper either left-justified or center-justified
  8. Click on the Tables tab on the ribbon
  9. Click on the Borders button, and select Bottom from the drop-down list
  10. Click on the Header and Footer tab on the ribbon
  11. Click the Go to Footer button
  12. Click on the Insert menu and select AutoText and then Page X of Y
  13. Click on the Home tab on the ribbon
  14. Click the Right-Justification button on the toolbar
  15. Click on the Tables tab on the ribbon
  16. Click on the Borders button, and select Top from the drop-down list
  17. Click the Close link, immediately next to the footer divider

Word 2008

  1. Click on the Toolbar button from the ribbon (the dynamic icons at the top of the window); this will open a toolbox to the right of your document, floating on your desktop.
  2. Ensure the Formatting palette is selected by clicking on the icon on the left in the top row of the toolbox
  3. Select and Expand the Header and Footer section of the palette
  4. From the View menu, select Header and Footer
  5. To omit the header on the first page (useful for cover pages), enable the checkbox Different First Page from the toolbox
  6. Typically, the first page header is left empty
  7. Click the Next Section button (in the row labeled "Go To" it is the second icon, with a blue arrow pointing towards the right)
  8. Enter the title of your paper either left-justified or center-justified
  9. Select and Expand the Borders and Shading section of the palette
  10. Click the Type button and select the icon for a border below the header text
  11. Select and Expand the Header and Footer section of the palette
  12. Click the Toggle Between Header/Footer button (in the row labeled "Go To" it is the third icon, with no arrow)
  13. Type "Page " then press the Page Number button (in the row labeled "Insert" it is the first icon, with a # symbol)
  14. Type " of " then press the Total Pages button (in the row labeled "Insert" it is the second icon, with two + symbols)
  15. Select and Expand the Alignment and Spacing section of the palette
  16. Right-justify the footer text
  17. Select and Expand the Borders and Shading section of the palette
  18. Click the Type button and select the icon for a border above the footer text
  19. From the View menu, select Page Layout to return to your document

Word 2007

  1. Click on the Insert tab from the ribbon (the dynamic icons at the top of the window)
  2. Click the Header button and select Edit Header from the drop-down list
  3. Click on the Header & Footer Tools tab
  4. To omit the header on the first page (useful for cover pages), enable the checkbox Different First Page
  5. Typically, the first page header is left empty
  6. Click the Next Section button to move between the First Page Header and the standard Header
  7. Enter the title of your paper either left-justified or center-justified
  8. Click on the Home tab from the ribbon
  9. Click on the Borders button and select the icon for a border below the header text
  10. Click on the Header & Footer Tools tab
  11. Click on the Go to Footer button
  12. Click on the Quick Parts button and select Page X of Y
  13. Click on the Home tab from the ribbon
  14. Click on the Borders button and select the icon for a border above the footer text
  15. Click on the Header & Footer Tools tab
  16. Click on the Close Header and Footer button